Policies & Pricing

The short version: a $300 deposit holds your date, and 6% sales tax plus a 20% service fee — 22% for parties of 100 or more — is added to your entire bill. Everything else is below.

Spaces

Baynes On-Site Event House

$750 + 20% service fee, 3-hour event

Our farm-house style event house — the setting for smaller, more intimate gatherings.
Seats up to 40 for a sit-down brunch, luncheon, or dinner. For a more casual “open-house” style event, up to 50 guests over a 3-hour period.
When weather permits, you have access to the back patio, overlooking a wooded area that leads down to the river.
The fee includes set-up, clean-up, tables, chairs, linens, dishes, and staff to take care of you during the event.
Events at the house require a minimum spend of $1500 total, including taxes and fees.

Baynes Main Building

$1500 + 20% service fee, 3-hour event

During event season — May, June, and July — the main building is emptied and transformed into a blank canvas for larger celebrations.
The spacious back deck, the fire pit (weather permitting), the front patio and fire area, and the silo are all open to your guests.
Seats up to 80 inside for a sit-down meal. Using the outside areas, we can accommodate 100+ for an “open-house” style event.
The main space is also available January–April, Sundays through Wednesdays, for private events up to 99 guests.
The fee includes set-up, clean-up, tables, chairs, linens, dishes, and staff to take care of you during the event.
Events at the store require a minimum spend of $2500 total, including taxes and fees.

Overnight at the Baynes House

$100/person with an event · $1000/night without

Four bedrooms, three bathrooms, up to 8 people.
Guests holding a private event at Baynes with a minimum of $2000 spent may rent the house the night of the event for $100/person, maximum 8 people.
Without an event, the house rents for $1000/night for up to 8 people.
A $200 non-refundable deposit books the house and a credit card is kept on file. Your deposit is applied to your final bill.
Cancel up to one week before your stay at no additional charge.
Check-in 3pm, check-out 10am.
Only Baynes events are allowed at the event house — no outside food or alcohol. No pets in the Baynes House at any time.
6% sales tax plus a 20% service fee are added to the overnight rental.

Weddings

$5000 rental fee, 2 days on the property

You have access to the entire facility for two days: spaces for your rehearsal and rehearsal dinner, overnight accommodations for up to 8 guests the night before, and a beautiful space to get ready in.
Day before: access to the property at 12pm, space and set-up for the ceremony rehearsal and rehearsal dinner, and the overnight for up to 8 guests.
Day of: the house to get ready in, the ceremony, and 4 hours of reception time. Additional reception hours are $200/hour.
The house is available overnight the second night for $1000, maximum 8 people, check-out 10am.
Our main space seats up to 80 for a sit-down dinner reception. The fee includes set-up, clean-up, tables, chairs, linens, dishes, and staff for up to 80 guests. Ask about accommodations and pricing for parties larger than 99 guests.
All food and beverages are an additional fee. No outside food or beverages allowed.
Additional charges may apply for parties over 99 guests, based on staffing requirements.
6% sales tax plus a 22% service fee are added to your entire bill.

Deposits & Billing

A $300 deposit secures your reservation and is applied toward your space rental. We keep a credit card on file to confirm the booking.
Credit card payments carry a 3% convenience fee. Check, debit card, or cash — no fee.
The remaining balance for the venue rental, plus all food and beverage charges, is due the day of your event.
Submitting the $300 deposit means you’ve read and agree to these policies and pricing.
Checks are written to “Baynes Apple Valley” and can be dropped off at the store or mailed to Baynes, 5395 Midland Rd, Freeland, MI 48623.

Cancellations

50% of the deposit is refundable if the event is canceled within 2 weeks of paying the deposit.
Cancellations made within six months of the event date will result in the remaining venue fee being charged to the card on file.

Additional Charges

MI 6% sales tax and a 20% service charge — 22% for parties of 100 or more — are added to the total of your entire bill, including the space rental.
The service charge covers venue preparation, set-up, culinary services, service staff, clean-up, housekeeping, and gratuities.
Tax exempt? Furnish a signed tax-exempt certificate 30 days prior to the event.

Menu & Guest-Count Deadlines

Menus and an approximate headcount are due at least 14 days before the event date.
A final guest count is required 10 days prior. That’s the minimum number of guests you’ll be charged for.
You may add to that number up to the day before the event, but you can’t subtract from the confirmed count.
Kids 3 and under are free. Kids 4–10 are charged 50% of adult menu prices.

Food & Beverages

All food and beverages must be purchased from Baynes. Outside food and beverages aren’t allowed, with the exception of a themed cake.
Food is pulled 30 minutes prior to the end of the event.

Bar

A private bar may be set up at the house for a $50/hour bartender fee. The bar at the store may be opened for a $50/hour bartender fee.
You choose what to offer your guests — see the bar section of the catering menu for options.
A 20% service fee (gratuity included) is charged for the bartender.
All state laws on the drinking age of 21 are enforced and IDs are required. No event is excluded from having IDs checked, and Baynes staff reserve the right to refuse service to anyone.

Additional Time

All events are booked for a 3-hour period. Additional hours may be added for $200/hour.
You may come in to decorate 1 hour prior to your event free of charge. Extra preparation time is $50/hour.
After your event we allow 30 minutes free of charge to gather your items and close your party. After 30 minutes, a fee of $50 for each half hour applies.

Technical Fee

A microphone and sound system are available, as well as a variety of TV screens to connect your laptop to for a presentation, video, or slideshow. A fee of $25–$50 is charged for equipment use.

Catering Fees

For catering we bring to you, rather than an event held here.

Pick-up: choose to pick your food up in disposable containers and you receive a 20% discount for parties of 20 or more.
Delivery: food delivered in disposable containers earns the same 20% discount for parties of 20 or more, with a $100 delivery fee, within 15 miles of Baynes.
For pick-up and delivery only: plates, bowls, utensils, service-ware, napkins, sterno, and chafing dish holders are available for an additional fee.
Full-service catering: delivery, setup, and post-event removal for a $200 fee. If you’d like staff to remain on-site during your event, an additional 20% catering service fee applies. Disposable plates, bowls, utensils, service-ware, and napkins are provided.
All orders include a 20% service charge + 6% sales tax.
A $500 minimum purchase is required for all catering.

Questions on any of this? Ask us — we’d rather talk it through than have you guess.